The National Institute for Social Innovation and Philanthropy (National SIAP) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our websites, participate in our programs, contribute to our publications, or interact with any digital or physical service provided by National SIAP.
By accessing our website or submitting personal information to us, you consent to the practices described in this policy.
1. Introduction and Scope
This Privacy Policy applies to all digital properties, events, academic programs, and membership services operated by National SIAP. It governs the data practices of the Institute’s official website, online submission systems, journal portals, event registration forms, and any platform affiliated with National SIAP Press, National Social Innovation Review, Asia Weekly, and U.S. Technology Weekly.
Our goal is to ensure transparency, accountability, and compliance with relevant privacy laws, including the California Consumer Privacy Act (CCPA), EU General Data Protection Regulation (GDPR) (where applicable), and the U.S. Federal Trade Commission (FTC) guidelines.
2. Information We Collect
2.1. Personal Data You Provide
We collect personal data that you voluntarily provide through forms, applications, or correspondence. This may include:
- Full name, title, and institutional affiliation.
- Contact information (email address, phone number, postal address).
- Academic or professional background (CVs, publications, research focus).
- Payment or donation information (if applicable).
- Any communication you send to our editorial or administrative teams.
2.2. Automatically Collected Data
When you access our websites, we may automatically collect information about your visit, including:
- Internet Protocol (IP) address and device identifiers.
- Browser type, language, and operating system.
- Pages viewed, time spent on site, referring/exit pages, and clickstream data.
- Location information derived from your IP address or browser settings.
This information helps us analyze trends, administer the site, and enhance user experience.
2.3. Cookies and Tracking Technologies
We use cookies and similar technologies to remember your preferences, personalize content, and measure site performance.
You can manage or disable cookies through your browser settings. However, disabling cookies may affect certain website features.
3. Purpose of Data Collection
Your personal data is used strictly for legitimate academic, administrative, and operational purposes, including but not limited to:
- Processing applications for fellowships, research programs, or journal submissions.
- Managing membership databases, editorial boards, and peer review systems.
- Distributing newsletters, announcements, and event invitations.
- Conducting surveys, conferences, and academic collaborations.
- Verifying authorship, credentials, and institutional affiliations.
- Facilitating donation receipts and maintaining donor records.
- Complying with legal, regulatory, and institutional governance obligations.
National SIAP does not use personal data for automated decision-making or profiling without consent.
4. Data Sharing and Disclosure
We may share your personal data only in the following circumstances:
- Academic and Operational Partners:
With universities, journals, and nonprofit organizations directly collaborating with National SIAP on research or publication projects. - Service Providers:
With trusted third-party vendors that provide IT, website hosting, analytics, or communication services, under strict confidentiality agreements. - Legal and Compliance Obligations:
When required by law, court order, or regulatory authority to protect the rights, property, or safety of National SIAP, its affiliates, or the public.
We will never sell, lease, or trade personal data to advertisers, marketing firms, or commercial data brokers.
5. Data Retention
We retain personal data only as long as necessary to fulfill the purposes for which it was collected, or as required by law.
Retention periods vary depending on the type of data—for example:
- Research and publication records: up to 10 years for archival integrity.
- Applicant and membership data: up to 5 years after last engagement.
- Financial and donation records: up to 7 years in compliance with tax regulations.
When data is no longer required, it is securely deleted or anonymized.
6. Data Security
We implement appropriate administrative, technical, and physical safeguards to protect data against unauthorized access, alteration, disclosure, or destruction. These include:
- Encrypted data storage and secure servers located in the United States.
- Role-based access control for internal systems.
- Regular security audits and penetration testing.
- Staff training on data protection and confidentiality protocols.
However, while we strive to maintain robust security standards, no online transmission or storage system can be guaranteed 100% secure.
7. International Data Transfers
As an international organization with global collaborators, your information may be transferred to and processed in countries outside your jurisdiction.
All such transfers are performed with adequate safeguards, in line with GDPR Article 46, using Standard Contractual Clauses or equivalent legal mechanisms.
8. Your Rights and Choices
Depending on your region, you may exercise the following rights:
- Access: Request a copy of your personal data held by National SIAP.
- Correction: Request correction or update of inaccurate information.
- Deletion: Request erasure (“right to be forgotten”), subject to legal retention requirements.
- Restriction: Request limitations on certain data processing activities.
- Withdrawal of Consent: Withdraw consent at any time, where processing is based on consent.
- Data Portability: Request transfer of your data to another controller (where applicable).
Requests should be submitted via [email protected] and will be processed within 30 business days.
9. Children’s Privacy
National SIAP websites and services are intended for adults engaged in academic, professional, or philanthropic work. We do not knowingly collect or store data from minors under the age of 16.
If we learn that we have inadvertently collected such information, it will be promptly deleted.
10. Links to Third-Party Sites
Our websites may contain links to external sites operated by partner organizations, research institutions, or publishers.
National SIAP is not responsible for the privacy policies or practices of these third parties. Users are encouraged to review their respective policies before providing personal data.
11. Policy Updates
National SIAP reserves the right to revise this Privacy Policy at any time to reflect legal, technological, or institutional changes.
When updates occur, the revised version will be posted on this page with an updated “Last Modified” date.
We encourage users to review this page periodically to stay informed about how we protect your data.
12. Contact Information
If you have questions, requests, or concerns regarding this Privacy Policy, please contact:
National Institute for Social Innovation and Philanthropy (National SIAP)
1201 Bridge Street, San Francisco, California, USA
📧 [email protected]
🌐 www.nifsiap.org